EPF Claim Forms - Types & How to Apply Online

PF Forms for EPF Withdrawal

Form 13 has to be submitted when transferring PF account from old employer to new employer.

1. Form to be Submitted for Currently employed PF Subscriber

1. Form to be Submitted for Currently unemployed PF Subscriber
   

1. Form to be Submitted for Unemployed due to disability PF Subscriber

1. Form to be Submitted for Deceased PF Subscriber

EPF Withdrawal Online Procedure

Given below is the step-by-step procedure to withdraw your Provident Fund (PF) online

1.First, you must log in to the Employees Provident Fund Organisation (EPFO) portal (https://unifiedportal-mem.epfindia.gov.in/memberinterface/) by entering the Universal Account Number (UAN), password, and captcha details.

2.On the next page, click on 'Claim (Form - 31, 19 & 10C)' which can be found under the 'Online Services' tab.

3.All your details will be displayed on the next page. You must enter the last four digits of your bank account number. Next, click on 'Verify'.

4.The 'Certificate of Undertaking' will come up. Click on 'Yes'.

5.Next, you must click on 'Proceed for Online Claim'.

6.From the 'I want to apply for' drop-down, choose 'PF Advance (Form 31)'.

7.The 'Purpose for which advance is required' option will come up along with 'Amount of Advance required (in Rs.)' and 'Employee Address'. The withdrawal options that the employee is ineligible for will be red in colour.

8.Check on the certification and submit the application.

9.Scanned documents must be submitted according to the purpose of withdrawal.

10.The employer will need to approve the request. After approval, the money will be deposited into your bank account.

EPF Claim Form Details

1. Form 19 - Final Settlement of PF

Form 19 has to be submitted for claiming the amount under your EPF account. The form is usually used when a member leaves a service, retires or is terminated from employment due to illness, retirement etc. This is a 2-page form and you will need the following details beforehand when filling up this form:

1. PF account number
2. Bank account number (as registered by employer)
3. IFSC code
4. Date of joining
5. Date of leaving
6. PAN number (to avoid/reduce quantum of TDS)
7. Form 15G/15H (for senior citizens and members under income tax limit respectively)

Apart from these, you need to fill in information such as mode of remittance (money order/bank account details/cheque), full postal address, signatures and Re.1 revenue stamp. You will also be required to submit a blank canceled cheque along with the form to verify the bank account details.

2. Form 10C - Pension Fund Settlement

Form 10C is to be submitted for claiming the Employee Pension Scheme(EPS) benefits. A part of the employer's contribution is categorized as EPS funds which can be withdrawn along with the PF balance subject to conditions. Form 10C is a 4 page form which is used to claim the following:

1. Refund of employer share
2. Scheme Certificate for membership retention
3. Withdrawal Benefit

On these, the following conditions are applied:

1. If an employee's total service is less than 9.5 years, and he/she is less than 50 years old, he/she can apply for Withdrawal Benefit, which is basically Pension Fund Money Back scheme. Such employees are not entitled for pension.
2. If an employee's service is more than 9.5 years and he/she is less than 50 years old, only the Scheme Certificate can be claimed.

You need the following information among others while filling the first 2 pages of the form. The 3rd page concerns advances you have taken (if any) while the 4th page is for administrative purposes only.

1. Last employer name and address
2. PF account number
3. Last working day
4. Full postal address
5. Bank account details

3. Form 10D - Pension Claims

This form is used to claim pension benefits. The form has to be submitted in duplicate if within a state and in triplicate if in a different state. Details need to be submitted as per the forms given above. Pension can be claimed by:

1. Member or
2. Orphan or
3. Widow/widower or
4. Specified nominee

4. Form 20 - Claim PF by Nominee

This form is to be used in the unfortunate case of the member's death. The form has to be filled by family member or specified nominee for claiming the PF balance of a member. It has to be submitted through the last employer. In case that is not possible, the PF claim form can be attested by a government officer including but not limited to a magistrate, gazetted officer, postmaster, MP/MLA, bank manager, municipal chairman/president and other officials as specified in the form. Details need to be submitted as per the forms given above and additionally the claimant (nominee) also needs to fill information about himself.

5. Form 5IF - Claim EDLI insurance benefits by Nominee

This form is used to claim the EDLI insurance benefits by the nominee or legal heir of a member. The form is quite small and similar to form 10D with minor differences and has to be filled by the appropriate person (nominee/legal heir) to claim assurance benefits.

6. Form 31 - Claim Advances from PF Balance

This form is used to claim advances from the PF balance by a member. The form allows advances for various reasons such as:

1. Purchase/construction of house/land/flat
2. Addition/alteration to house
3. Refund of outstanding principal and interest of loan
4. Lock/closure of establishment for more than 15 days resulting in uncompensated unemployment for the member
5. No wage for more than 3 months
6. Discharge/dismissal that has been challenged in court
7. Own/family's health treatment
8. Children's education
9. Equipment purchase for a disabled dependent
10. Withdrawal within 1 year before retirement

7. Form 14 - Financing a Life Insurance Policy

This form is to be submitted when financing a life insurance policy out of the PF account. You need to enter details such as the sum, PF account number, account balance, LIC office address and various information related to the life insurance plan specifics.

8. Form 13 - EPF Transfer Claim Form

In case an individual changes jobs, he/she must transfer the previous PF account to the new account. The form that is used for transfer of PF is Form 13. If a member chooses to opt for online transfer claim, he/she must have an active Universal Account Number (UAN). The member must login to the Employees' Provident Fund Organisation (EPFO) portal in order to transfer PF accounts online. In some cases, a member would not be eligible for online transfer claim, therefore, a Form 13 must be submitted in physical form. The member can process the online transfer claim by clicking on 'One Member - One EPF Account (Transfer Request)' under the 'Online Services' tab. Upon entering the PF details of his current and previous employers, an OTP will be sent to the registered mobile of the member to process transfer request. However, the member will need an online attestation from his previous or current company for the claim to be processed.

Prerequisites for transferring PF online

1. Member must have an active UAN. 
2. Bank account and IFSC code of the member must be linked with the UAN.
3. An approved e-KYC is mandatory.
4. The PF number of the current and previous employment of the member must be present in the EPFO portal.
5. All personal details of the employee mentioned on the portal must be correct.
6. Only one transfer request can be done.

Offline EPF Transfer

This form is to be filled for transferring your EPF account from the last employer to the new one. The form can be filled both online and offline. The offline form can be submitted through either the old employer or the new employer. The form has to be submitted in triplicate to the respective HR. The HR will then forward it to the respective agency which will then submit it to the PF office. The process is lengthy and usually slow.

Online EPF Transfer

At least one of the employers should have their digital signatures registered with the EPFO to avail the online transfer benefits. The member should be enrolled with the Online Transfer Claim Portal (OTCP) to avail online transfer facility.

Once registered at the portal, member can request for transfer of account and fill in details as instructed. He/she can then download the printable Form 13 which is to be signed and submitted to employer. The HR will then authorize the claim through the OTCP tool, and the process is faster compared to offline means.

Online PF Withdrawal

Online PF withdrawal facility will be available soon from the EPFO board. As of now, members can check their PF balance and view/download their PF passbook on the online portal. There is an option for linking your Aadhar card with the PF account which will allow you to take more actions online. The government is in the process of allowing online PF withdrawals, however this is expected to take some time for implementation as a lot of factors are at play here.